405: Assess, Plan & Execute: Execute Your Weekly and Daily Plans Using Google Calendar

The TopCast: The Official Music Teachers' Podcast

In this final episode of the Assess, Plan & Execute series, we’re diving into the crucial step of executing your weekly and daily plans. I’ll walk you through how to break down your quarterly goals into manageable tasks, structure your schedule for maximum efficiency, and stay flexible when life happens. Whether you prefer digital tools or pen and paper, this episode will help you build a system that keeps you on track. Let’s put your plan into action and set you up for success!

• The importance of executing weekly and daily plans to achieve long-term goals.
• Tara shared how she uses Google Calendar to organize tasks and block time effectively.
• Her color-coding system to prioritize urgent tasks and reschedule incomplete ones.
• She highlighted the importance of morning productivity and how she structures her day accordingly.
• How blocking time for personal activities helps maintain work-life balance.
• How she tracks priorities by breaking down tasks within each time block.
• The value of completing essential tasks first, using the “eat the frog” method.
• She recommended creating a routine that aligns with personal productivity peaks.

About Tara Wright

Tara Wright is an Education and Operations Director, Creative Strategist, and Music Educator who helps music educators transform their teaching studios and businesses through innovative strategies, clear processes, and actionable tools. Known for her no-fluff advice, Tara blends creative thinking with real-world solutions to make complex systems simple and effective. With over 20 years of teaching experience and 10+ years in operations management, Tara brings expertise in branding, copywriting, and process improvement to the music industry. She has overseen the creation of impactful content, from managing digital media platforms to developing professional training materials. Tara’s work inspires music educators to build thriving studios while balancing creativity with practicality. Tara’s certifications include Google Project Management, Google Workspace Administration, and Google E-commerce Marketing. She also holds degrees in photography, music education, genetic engineering, and marketing, which fuel her unique approach to problem-solving and innovation. When not optimizing workflows or mentoring teams, Tara raises ostriches, Great Danes, and other two- and four-legged friends on her farm near St. Louis. You’ll often find her taking her Jeep off-road or exploring a new hobby because learning is her ultimate joy. Tara’s advice is grounded in experience and designed to inspire action. Whether it’s simplifying studio operations, enhancing marketing strategies, or sparking creativity, Tara’s solutions resonate with educators ready to grow.

Thank you for tuning in!

Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you. If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show. Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Mondays weekly.

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