Episode #55: 5 Steps and 4 Lists to Creating Systems for Your Business

Fitnesspreneur's Life

5 Steps to Easily Create Replicatable Systems for Your Business

If you are trading dollars for hours, struggling without systems in your business, and constantly finding yourself sucked into repeated tasks that drain your energy, this is for you!

If you feel that you have no freedom, you MUST read this article.

Even better, read it and then go listen to my podcast where I interview Alicia Streger, founder of Fitpro Essentials, because we break down 5 steps on how to create system for your business to get you more personal time and more money flowing through your business.

When Alicia Streger stopped by my podcast, she shared how she ruthlessly cuts anything from her life that isn’t advancing her business.

It’s all about growing, right? Well you can’t grow if your day is filled with tasks that slow you down!

Here are three great ways she manages her business:

1. Five Step System Automation

Alicia farms outs the parts of her business that don’t require her full attention. These include menial tasks like administration and billing.

How does she determine what’s important? These five steps help.

Her first step is to "Identify Your Client Experience"

Like any good traveller, Alicia sees her goal and works backwards. She creates the experience that she wants her client or prospect to have.

Her next step is to “Write Everything Down”.

Alicia makes a checklist of things she'll need to build out that experience. Alicia writes this stuff down so she can visualize it clearly.

Step three is “Eliminate Unnecessary Things”.

She viciously slices away anything that doesn’t support her ideal client experience.

That mundane busy work can eat up your time and bandwidth fast!

Step Four is to “Delegate and Automate"

Can someone else do it? Alicia looks for ways to make it happen.

She’s the CEO, she doesn’t need to deal with every little detail. Her job is big picture stuff and strategy! That’s your job, too.

Don’t put obstacles in the way and clutter your CEO experience.

And finally, step five is “Tweak and Refine”.

This is a system. And part of the system is re-assessing if the system itself is working.

Your process is going to require tweaks and adjustments constantly. It’s your absolute duty to do this. And do it again. And do it again...

2. Five Percent Genius

We can only fit so much stuff in our minds. And there are just 24 hours in the day. So why do so many of us waste time with menial tasks that can be farmed out?

Alicia points to the five percent of work that you MUST focus on because, as CEO, only you can do it.

Don’t waste time doing things that lie beyond what you’re trying to accomplish.

Know how to prioritize.

3. Four Checklists

I thought my to-do list was thorough! Alicia’s got four!

First, there’s the “Today” list.

This list should have three things you need to get done today. These are things that move your business forward.

The next list is the “This Week” list. Don’t put too many things on this list! You’re not allowed to have more than five or seven things to do on this list.

The third list is the “Month” list. Here you could maybe include a project that has several steps.

And the fourth list is the “Backburner” list. This is for stuff that is important but not necessarily urgent.

This kind of organization pays off so well over time. Your time is valuable! Manage it wisely!

The freedom lifestyle is waiting for you!