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Solving Inbox Overload with Layers of Logic
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AI Builders Club – Club Meeting Minutes | Ep. 2: Build Your AI Inbox Assistant
Meeting Agenda: Tame email chaos with smart, personalized automation
Topic: Can AI help you stop dreading your inbox?
Welcome back to the AI Builders Club meetup.
This week, Chase and Aaron take on a daily productivity drain: overflowing inboxes that bury priorities and delay decisions. From cold outreach to forgotten follow-ups, what if AI could categorize, prioritize, and even pre-draft your emails, all while sounding like you?
In this session, we covered:
- Why existing tools (Gmail, Superhuman, Notion Mail) still leave too much manual triage
- Key inputs: Gmail or Outlook access, prior email history, calendar, CRMs, Notion, Slack, personal writing samples
- Ideal outputs: labeled and sorted messages, pre-drafted replies, daily actionable briefs with audit trails
- The tech stack behind the magic: LLMs (Claude Sonnet, GPT-4o), scheduling logic, email APIs, embeddings
- The human factor: preserving your unique voice and priorities so AI augments instead of flattens
- Bonus tangent: rethinking the inbox interface to support agentic workflows
Club Takeaway: Your inbox can finally work for you, but only if you build a system that reflects your logic and your language.
Adjourned with: “Please don’t replicate my physical mailbox digitally.”
See you at the next meeting. Don’t miss the invite in your inbox.
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